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Home > How to guide > FAQ / Best Practise > Who Has Access to a Vacancy

Who Has Access to a Vacancy

When you create a Vacancy in EasyCruit, there are a group of users that automatically are granted rights to the vacancy:

  • Administrators always automatically access all vacancies in EasyCruit.
  • Department Administrators automatically have access to all Vacancies in all the departments they belong to (Defined in their User Access)
  • Each Vacancy has a project owner. The owner has full access to the vacancy.

Give access to other users

These three roles are responsible for giving other users access to the vacancy, which can be done from the Access Control Page of a vacancy. 

  1. As an Administrator or Project Owner, go to the Vacancy list
  2. Click on the pencil symbol next to the Vacancy (or from within the Vacancy, click on the Edit vacancy tab).
  3. Click the pencil symbol next to Access Control.

Editing a Vacancy (4).png

  1. Select the user access level for individual users. Click Save.
    • Block access - The user will not be able to see the vacancy at all in EasyCruit.
    • Administrator access - The user will have full admin rights to the vacancy, including the right to change the response emails and vacancy.
    • Read and write (Normal) - The user will be able to progress candidates.
    • Read only access - The user will have the ability to view all aspects of the vacancy and the candidates within the vacancy but not edit or progress candidates.
  2. Ask the users to log out and log in again to activate the new access.

Someone can't see the project even though they have access to department

Make sure that the user is added to the vacancy on the Access Control page. Remember that the users need to log out and in again in order for changes to be activated.

I can’t find the person I need to give access to

The Access Control page displays a list of users. The list shows all the users that have access to the department(s) in the vacancy, and excludes Administrators and the Project Owner.   

Normal users need to be members of the department in order to be visible in the list. For example, if a user only belongs to Department A, the user will not be on the access control page for a vacancy in Department B. To add a user to a department:

  1. Click Settings in EasyCruit.
  2. Open Users and click on the pencil icon next to the user (or open the user and click Edit).
  3. Open the Department membership tab.
  4. Select the department that the project is created under, and click the Add department button.
  5. Save and return to the vacancy list to edit the access control again.
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