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Home > How to guide > Guide for Administrators > Configuration Settings > Additional Questions

Additional Questions

Additional questions can be used during the recruitment process to act as screening questions or simply to apply ad hoc position-specific questions to a vacancy.

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There are several different categories for additional questions, with some data being associated with a candidate and some only applying to the specific vacancy. The categories are as follows:

  • Self Classification - Candidate application - These questions relate to the specific vacancy and the answers are not available for the candidate when applying for other vacancies. These questions are not displayed when candidates register a spontaneous CV through a career website.
  • Self Classification - Candidate profile - These questions relate to spontaneous applications. The answers to these questions are associated with the candidate and stay with the candidate when moved between projects. These questions can be included in application templates and are also displayed when candidates register a spontaneous CV. These questions can also be used as matching criteria, which helps to ensure that the same person does not get included in the system multiple times.
  • HR Classification - Candidate profile - These questions relate to HR administrator questions and move along with the candidate from one position to the next. These questions are displayed in the Classification tab which is accessible from the Application and CV page.
  • HR Classification - Project profile - These questions relate to HR administrator questions and apply to the vacancy. The questions are displayed from the Classification – Project Profile Questions section under Edit Vacancy in a project.
  • Self Classification - Employee profile - These questions relate to hired staff. These questions are only available when registered co-workers login through the career website with their username and password.
  • HR Classification - Employee profile - These questions are the same as standard classification questions, but relate to hired staff. This is an optional add on feature.

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Creating Additional Questions

  1. From the Toolbar select Settings then select Additional Questions to display the Additional Questions page.

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  1. For details on all the available question types and their different parameters refer to Question Types.
  1. Select one of the following tabs then click Add question:
  • Self Classification - Candidate Application
  • Self Classification - Candidate Profile
  • HR Classification - Candidate Profile
  • HR Classification - Project Profile
  • Self Classification - Employee Profile
  • HR Classification - Employee Profile
  1. From the Type list, select the question type. If the question requires a system generated answer, type the question text then click Add
    - or -
    if the question requires custom answers, then after adding the question text, click Add alternative option. Enter the required alternatives then click Add.
  2. The following question options can now be set:
  • Move - Used to set the order in which the questions are presented to the user.
  • Mark/Tick - Used to indicate if the question is displayed by default in an application.
  • Mandatory Field - Makes inclusion of the question in an application form mandatory.
  • Mandatory Value - Makes answering the field mandatory if it is included in an application question.
  • Searchable - Enables the question to be searchable. This means that when using the Candidate Search page, running an advanced search makes the questions available as search criteria.

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  1. After configuring the required questions click Save.

Viewing or Editing Existing Additional Questions

  1. From the Toolbar select Settings to then Additional Questions to display the Additional Questions page.
  2. Select the tab required to navigate to correct additional question then click icon_pencil.png

Deleting an Additional Question

  1. From the Toolbar select Settings then Additional Questions to display the Additional Questions page.
  2. Select the tab required to navigate to the question to be deleted then click icon_trashcan.png for the corresponding question. Click OK to confirm the deletion.
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