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Home > How to guide > Guide for Administrators > Configuration Settings > Employment Contracts

Employment Contracts

Employment contract objects are used to create templates that can be associated with a certain type of vacancy. This enables those employees within a company that are responsible for creating contracts to enter them into EasyCruit, making them available for recruiters to include in their correspondence with successful applicants. Like some of the other recruitment objects in the system, the list of employment contracts can be filtered on a department basis.

To ensure that the correct details are included in an employment contract, XML variables are used. These variables include the fields and options that an applicant needs to enter when initially applying for a vacancy. When an employment contract is then sent out by a recruiter the XML variables are automatically replaced by EasyCruit with the values associated with the applicant.

Creating an Employment Contract

  1. From the Toolbar click Settings to then Employment contracts to display the Employment contracts page.


  1. Where applicable, from the Select Department list select any sub departments that have access to the contract.
  2. Click New Employment Contract to display the New Employment Contract page.
  3. Enter a title in the Employment Contract Title field.
  4. In the Employment Contract section, enter the required content for the contract:
  • Right-click where you want to place an XML variable. The shortcut menu of available variables is displayed. Select the variable to place it in the contract.


  • Use copy and paste actions with the keyboard to include existing text in the employment contract, or simply type the required content.
  1. Click Preview to see a preview of the contract then click Save when the contract is complete.

Creating Self-Defined XML Variables

  1. From the bottom of the New/Edit employment contract page, click Get XML Tags to display the XML variables window.
  2. Click New XML-variable to display the Self defined XML-variables fields.
  3. Enter the required values, and then click Add new XML variable.
  1. The self defined variable can now be selected and included in the employment contract by clicking the include arrow. The variable can also be edited or deleted by accessing the XML variable window. Ensure that tags are not included in an employment contract before deletion, otherwise an Invalid Tag error is displayed when the corresponding contract is next saved.


Editing or Viewing an Existing Employment Contract

  1. From the Toolbar click Settings then Employment contracts to display the Employment contracts page.
  2. Click icon_pencil.png for the corresponding contract and make any required modifications then click Save when complete.

Deleting an Employment Contract

  1. From the Toolbar click Settings then Employment contracts to display the Employment contracts page.
  2. Click icon_trashcan.png for the contract you want to delete then click OK when prompted to confirm the deletion.
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