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Home > How to guide > Guide for Administrators > Configuration Settings > Response Emails > Standard Response Email Types

Standard Response Email Types

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Application Received

Description

Application received1,2 2

Email sent to candidates confirming that their application has been received.

CV registered1

Email sent to candidates confirming that their CV has been registered.

Send candidate a copy of their application

Email sent to candidates that request a copy of their application is forwarded to them. To enable this functionality, the application form must contain the email fields in the Personal Details section.

Application Saved1,2 Personalised email that is sent to a candidate confirming that their application has been saved.

Application Rejected

Description

Rejection following application review1

Email sent to candidates advising that they are not suitable for the position.

Automatic rejection1,2

Email sent to candidates that do not achieve a successful result from the screening questions for a vacancy.

Timed Rejection

Description

Timed rejection1,2

Email sent to candidates informing them their application is not progressing any further. It is sent based on a lack of further progress over a designated time period (weeks).

Meeting Invitation/Rejection

Description

Initial meeting/telephone interview1

Email sent to the candidates for an initial meeting or telephone interview.

First interview1

Email sent to candidates for an invitation to a first interview.

Second interview1

Email sent to candidates for an invitation to a second interview.

Third interview1

Email sent to candidates for an invitation to a third interview.

Rejection following initial meeting/telephone interview1

Email that is manually sent to candidates, telling them they will not be progressing any further in the application progress.

Rejection following 1st interview1

Email that is manually sent to candidates, telling them they will not be progressing any further in the application progress.

Rejection following 2nd interview1

Email that is manually sent to candidates, telling them they will not be progressing any further in the application progress.

Rejection following 3rd interview1

Email that is manually sent to candidates, telling them they will not be progressing any further in the application progress.

Other

Description

Save and Send Username

Email sent to candidates informing them that their details are stored in the application database and that they can login with their username and password and change their details.

Transfer of candidates not hired to the application database

Email sent to candidates who were not successful with their application. Contains their username and password and invites them to apply for other positions.

Invite employee to submit CV

Email sent to internal employees, inviting them to login to the company's candidate website and ensure their details are up to date.

Forward application1

Email forwarded to relevant contacts, containing an applicant's CV and application.

Save and Send Username

Email sent to candidates informing them that their details are stored in the application database and that they can log in with their username and password and change their details.

Invitation to Service-F

Email invitations sent to applicants for the Service-F test.

Invitation to Matrigma test

Email invitations sent to applicants for the Matrigma test.

Invitation to 16PF test

Email invitations sent to applicants for the 16PF test.

Invitation to MINT test

Email invitations sent to applicants for the MINT test.

cut-e candidate report

Invitation sent to a candidate who has completed a cut-e assessment test.

JobAgent

Email sent to a candidate containing information on current job matches.

Notification to non-updated candidates

Email sent to candidates that have not updated their CV over a chosen period of time, inviting them to login to the candidate website and update their details.

Notification to candidates to be deleted that have login

Email sent to candidates with a login that have not been active for a specified amount of time.

Notification to candidates to be deleted that have no login

Email sent to users without a login who have not been active for a specified amount of time.

Pending further action report1

Email sent to relevant contacts, containing details on candidates who have not been active over a designated period for a specific vacancy.

Associate candidate ranking

Email sent to relevant contacts, asking them to provide their feedback on the quality of a candidate. This includes a link to where they can score the candidate.

New user notification

Email sent to new users containing a username and password for logging in to EasyCruit.

Approving of vacancy

Email sent to submit a vacancy for approval. This email is sent to the users designated as approvers for a vacancy

Vacancy expire alert1,2

Email sent to recruiters a designated number of days before a vacancy expires. This provides the recruiter with time to extend the expiration date if required.

Password retrieval email

Email sent to users who have made a password request.

Contract email

Email sent to candidates who are being made a contract offer.

Send to a friend email

Email used to enable candidates to email vacancies to their friends.

Portable CV

Email used to send a Portable CV.

Auto update to saved

Auto update the candidate's type from Candidate to Saved.

Sends email to have candidates reviewed

Email to panel review recipients requesting them to rate and/or comment.

Sends email back to recruiter of confirmation of review

Notification to recruiter for each completed panel review.

Letter

Description

Application received

Letter used to confirm that an application for a vacancy has been received.

Application rejected

Letter used to confirm that an application for a vacancy has been unsuccessful.

Email Default Publication Channel

Description

Start publication email

Email sent to a publication channel to inform them to publish a new vacancy. This email can make use of the <department-about-inherited /> tag to ensure that the about information related to a vacancy is displayed on a career site and included in email matches.

Using the tag, the about information for the department associated with the vacancy is displayed if it is available. If it is not, the tag searches up department levels until it finds about information to include in the email.

Stop publication email

Email notification to stop publishing a vacancy.

Assessment Test Emails

Description

SHL Assessment Invite

Email sent to candidates, inviting them to an SHL assessment.

Master Management Assessment Invite

Email sent to candidates, inviting them to an Master Management assessment.

cut-e Assessment Invite

Email sent to candidates, inviting them to a cut-e assessment.

Custom Email Template

Description

Contains emails created for the user.

This section must be activated by your EasyCruit consultant. Once it is activated it is displayed even if no templates exist.

1 A time delay can be applied to this email. This option is useful for avoiding instantaneous automatic replies to candidates.

2 The option is available to automatically activate this email type for new projects.

Last modified
11:20, 16 May 2016

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