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Home > How to guide > Guide for Administrators > Settings > Departments


Departments enable a company's internal structure to be replicated within EasyCruit, and can be used to accommodate companies with multiple brands.


icon departments.png




Departments use similar settings to those used for company information, with only the additional requirement to designate a parent department needed. Within the hierarchical structure that can be created by using departments in EasyCruit, departments can inherit the settings of their parent departments, leading up to the settings contained in company information.

Departments can also be used to control user access. When creating a new user, you can designate the departments to which the user can view and manage recruits. For more information on creating users refer to Creating a User.

Departments (1).png

To view the administrator for a department hover over the  icon in the Department Administrator column.

Creating a New Department

  1. From the Toolbar select Settings then Departments to display the Department List page.
  2. Click New department to display the Company Information tab.
  3. Enter a name for the department in the Department Name field and select a parent department from the Parent Department list.
  1. Only the department name needs to be entered before it can be saved and used. The parent department options provide any required missing values.
  1. Refer to Entering Company Information for details on entering the remaining information.
  2. Click Save when complete.


Editing an Existing Department

  1. From the Toolbar select Settings then Departments to display the Department List page.
  2. Click icon_pencil.png next to the department. Refer to Entering Company Information for further instructions.

Deleting a Department

  1. From the Toolbar select Settings then Departments to display the Department List page.
  2. Click icon_trashcan.png next to the department to be deleted. A popup similar to the following is displayed, offering the opportunity to automatically reassign vacancies, candidates and users belonging to the department you are about to delete:

Deleting a Department (3).png

  1. Click OK to carry out the reassignment. A page similar to the following is displayed.

Deleting a Department (4).png

  1. Select one of the options for deleting the department (Automatically move all data or Manually move all data).

    Automatically -  move everything from “here to there” (i.e. everything from department X will be moved to department Y – including  users and candidates)

    Manually -  to move selected candidates, vacancies or candidates to different departments (I.e. some vacancies from department X you can move to department Y, others you can move to Z or Q – and likewise for users and candidates).

    The candidate status will be changed to Transferred when they get re-associated with another department.

  2. Click Execute to confirm the reassignment and deletion.
  3. Click Delete to confirm the deletion.
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