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Home > How to guide > Guide for Users > Reports

Reports

EasyCruit provides a range of reports, available for different user types.

Candidate Reports

The Candidate Report returns customizable details on the candidates who have applied for the specific vacancy.

The options that can be selected for a candidate report are dependent on your system's configuration. However, the process for creating the reports is the same regardless of the data that can be reported on.

  1. Select a vacancy then select the Candidate Report tab.
  2. Select the personal details and other criteria to be reported on then click Next.

Candidate reports for a Vacancy (1).png

  1. Select the candidates to be included in the report then select from the following Report Options, which provide the report with general information regarding the vacancy:
  • Show report title, Show date of printing, Show vacancy details, Show reference number, Show vacancy description, Show posting channels, and Show page numbers.

Candidate reports for a Vacancy (2).png

  1. Click Request report to display the next page of options and select the following as required:
  • Number of candidates to group per report - You can include up to 25 candidates to be grouped together. The candidates are then split into batches based on the number selected here.
  • Merge candidate uploaded documents - Includes documents uploaded by the candidate when they applied for the vacancy.
  • Merge candidate uploaded documents to the selected questions - Ensures that only the candidate uploaded documents that are linked to the selected questions and criteria will be included in the generated report.
  • Merge only CVs to candidates - Ensures that only a candidate's CV is included in the report. No other files associated with the candidate are included.
  • Do not merge candidate uploaded documents - No candidate uploaded document are included.
  • Merge recruiter uploaded documents - Includes documents the recruiter has uploaded for each candidate, in relation to the vacancy.
  • Include first page - Includes a cover page for the report and enables the following additional options to be selected and have those values included on the cover page: Report Title on First Page, Reference number on the first page, Vacancy title on first page, Vacancy description on first page and Vacancy details.
  • Include Statistics - Includes statistics for the number of applications, gender distribution and average age of the candidates.
  • Include application date - Includes the application date column in the report.
  • Include posting channels - Includes the posting channels that the vacancy has been published to.
  • Sort candidates alphabetically - Sorts the report alphabetically based on the candidate's surname, from A to Z.
  • Include name/age/gender... - Produces a table in the report that displays information on each candidate's name, age, gender, municipality, current position and if the candidate is at the Reserved status.
  • Hide applicants who have withdrawn their application - Ensures that candidates who have withdrawn from the vacancy are not included in the report.
  • Associate ranking notes - Includes the associate rankings and notes that have been made in relation to a candidate.
  1. Set the Report style option to Merge documents after each CV or Attach all documents after CVs.
  2. Click Request Report then wait for the report to be created.

Candidate reports for a Vacancy (3).png

 

Requesting Reports

To ensure that a PDF report containing candidate details for a vacancy is compiled and formatted correctly, users can request a report. The reports are built in accordance with how they are set up for a vacancy's candidate report.

Once reports have been created and requested, the My Requested Documents page is used to manage them. From that page, the reports can be viewed, deleted and update requests can be made.

Using the My Requested Documents List

  1. First request a report by using the Candidate Report tab for a vacancy.
  2. Select the Manage Requested Documents link in the My Requested Documents section on the right of the screen.

Using the My Requested Documents Page (1).png

Completed and requested reports are displayed in a list. The Explanation of Conversion column shows the result of the report generation process; if the process does not complete successfully an error message such as "Operation timed out. Please try with fewer candidates", will display here.

  1.  From this list you can:
  • Select the Name of the document, if the status is at Complete.
  • Select Delete to remove a document.
  • Click Update for documents that are in Pending status.

Using the My Requested Documents Page (2).png

Reports available from the Start Page workspace

EasyCruit enables you to create reports on the data associated with the application process. You can create reports on the sources to which a vacancy is posted, the reason applicants were rejected and what stages applicants are at in a vacancy.

For information related specifically to candidate reporting refer to Reporting on Candidates.

The following report types are available:

Report Type

Description

Source Report

Provides an overview of the posting channels (career websites, job boards and those manually added to the system) where vacancies have been listed. It includes information such as number of hits, number of applications and number of hires.

Source/Diversity Report

Provides information on the sex and age of people who apply for vacancies that are listed on the posting channels.

Vacancy Report

Provides information on the different stages applicants have reached for specific vacancies, such as Invited to Interview, Rejected Candidates, Time to Offer, Offers Made and Hired.

Vacancy/Diversity Report

Provides information on the sex and age of the applicants for each vacancy.

Rejection Reasons Report

Provides details on the reasons an applicant was rejected for a vacancy.

CBS Report

The Central Bureau of Statistics (CBS) report is a quarterly report which must be completed by all companies in the Netherlands.

The report includes the number of open vacancies, filled vacancies, created vacancies, and closed (but not filled) vacancies for the quarter.

Data Extract

This add-on feature exports EasyCruit data into an Excel spreadsheet. This data can be copied and pasted into a number of pre-configured Excel graphs to give you insight into your recruiting activities. Example graphs include Candidates by Source, and Vacancies and Candidates by Department.

Applicant List Report

The reports available (Public candidate list and Extended applicant list) from the Applicant List tab are specific to the Norwegian market and do not apply anywhere else.

Public Candidate List

By default, the following details are automatically included in public reports:

  • Name, Age, Gender, Home municipality and Position/designation

For candidates who want to be marked as confidential and excluded from the public disclosure list, selecting Exclude reserved candidate ensures that only their gender is displayed in the reports.

Extended Applicant List

Show excluded from public view message is an additional option only available for extended reports. When selected, this text is displayed on reports requested by the candidate of a vacancy and is the only time the report should be communicated outside of the company. This wording is only displayed when the customer's country is set to Norway.

This report has to show the candidate name. However, those candidates wishing to be excluded from public disclosure are marked with the word confidential displayed next to their name. This ensures that any candidate receiving this report is aware of those candidates wishing to remain anonymous.

By default, the following details are included in extended reports:

  • Name, Age, Complete Overview of education and professional experience

Running Public Candidate or Extended Applicant List Reports

  1. Select a vacancy then select the Applicant List tab.
  2. Select All or Ex Reserved for Public Candidate list or Extended Applicant list.
  3. Configure the Report Options as required then click Update.
  4. Select the Print, PDF, Microsoft Excel or Email PDF option as required.
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