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Home > How to guide > Guide for Users > Handling Candidate Applications > Managing Processed Applications > Rejecting and Withdrawing an Applicant

Rejecting and Withdrawing an Applicant

Rejecting an Applicant

When an applicant is not suitable for a vacancy and there are no other vacancies to which the applicant can be transferred, they can be rejected. Once they have been rejected, they can then be transferred to the CV database. For information on transferring applicants refer to Transferring Applicants.

  1. From the Application Handling page, select All applications to display the Applicants list.
  2. Select the Name of the applicant to be rejected. The Application and CV page is displayed.
  3. From the Further Progress list, select Rejection then click Execute.
  4. From the Reject Type list, select the stage at which the rejection is occurring.
  1. The selected rejection type has a corresponding rejection type email template.
  1. From the Reason list, select the reason for the rejection then click Next.

Rejecting an Applicant (1).png

  1. The email page displays the appropriate template and enables it to be edited if required before sending it to the applicant.
  2. Click Send. The email is sent and the applicant's Application and CV page is updated to display accurate Vacancy Status and Job Offer Sent information.

Rejecting an Applicant (4).png

  1. The Application Handling page for the vacancy is also updated to show that the applicant has been rejected and at what stage the rejection occurred.

Rejecting an Applicant (5).png

Withdrawing an Applicant

  1. From the applicant's Application and CV page, select Withdrawn from the Further Progress list then click Execute.

The applicant's Vacancy Status is updated to Withdrawn.

  1. An applicant can withdraw from the application process themselves by selecting the Please withdraw my application option when responding to an interview invitation.

Non-Rejected Applicants

For those applicants that have not been rejected, but do not receive a job offer, there are a number of different options available for dealing with them. For applicants that could be successful prospects for other vacancies, they can transferred directly to a vacancy or can have their details saved to the CV database. Other applicants could be withdrawn from a vacancy or deleted.

For information on transferring an applicant to another vacancy or the database refer to Transferring Applicants.

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