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Home > How to guide > Guide for Users > Vacancies > Editing a Vacancy

Editing a Vacancy

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Editing a vacancy may be required after a vacancy has been published. Changes made to a vacancy only affect the vacancy itself and do not affect any candidates associated with it.

  1. From the Toolbar select the Vacancy List quick link to display the Overview of Vacancies page.
  1. Click icon_pencil.png  to display the Edit Vacancy tab.

Vacancy Reference Column 2.png

  1. Options that can be edited have icon_pencil.png enabled and those that the user cannot edit have icon_greyed_out_pencil.png applied to them. Vacancy approval also affects which options can be edited. Using the Edit Approval Status option to unapprove a vacancy can enable other options for editing.

Note the options that can be edited with the vacancy approved:

Editing a Vacancy (4).png

Note the options that can be edited with the vacancy unapproved:

Editing a Vacancy (5).png

  1. Click icon_pencil.png to access the option to be edited and make the required changes as outlined below, then click Save when complete.

Vacancy Option


Title and Region

Used to edit the vacancy title, reference number, available languages, geographical location and project owner.

Departments and Contacts

Enables the departments the vacancy is for to be changed and provides the option to change which user is used as the contact in the vacancy advert and the default sender of emails.

Project Profile

Answers to project-related questions used to allow classification can be added, removed and edited.


Used to edit the vacancy text, one-liner and the title used on the career website where the vacancy is posted. The dates and location listed in the vacancy advert can also be edited.

Application Form

This enables new application forms to be used or the existing application form can be edited.

Screening Questions

Unique, vacancy specific screen questions can be added, removed and edited.

Response Email

The automated emails that are associated with the specific vacancy can be edited, as well as activated and set as not registered.


This option enables the career websites and other posting channels where the vacancy is displayed to be changed.

  1. If the vacancy is currently unapproved this option cannot be edited.

Access Control

Used to select which system users can have access to the vacancy. The list of available users is divided by departments.

You can now define a user’s rights for each specific vacancy. Three different levels of access are enabled and include the following capabilities (please note this list is not exhaustive):

  • Read - Ability to view all aspects of the vacancy and the candidates within that vacancy
  • Read & Write access – Ability to view all aspects of the vacancy and ability to manage and progress candidates for that vacancy.
  • Administrative access – Ability to edit the vacancy, as well as manage and progress candidates for the vacancy. 
  1. Administrators and department administrators do not need to be given access rights and are not therefore shown in the list.
  1. For more details on these options refer to Creating a Vacancy.

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