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Home > How to guide > Getting Started > Processing Applications

Processing Applications

Table of contents

Applications can be handled individually or in groups. There are additional options available when handling applications individually. Browse the following articles for more information:

Application Handling Page Overview

Application and CV Page Overview

Viewing a Candidate's Multiple Applications

Further Progress Steps

There are a number of different options available for handling applicants using the Further Progress options on the Application and CV page. The options apply to the applicant's progress for the specific vacancy and do not affect their status for other vacancies.

The following table describes each of the stages:

 Further Progress





The candidate has decided to withdraw from the application process. This notification could have been provided when the applicant responded to an interview invitation or at other parts of the process. The applicant's Vacancy Status is changed to Withdrawn.



This removes the applicant from the vacancy. The applicant can then be restored or deleted completely from the system using the Deleted Applications page.

Send email

An ad hoc email can be sent to the applicant using this option. The Recipient, From, Subject and Contents fields must all contain valid data for the email to be sent successfully.

Invite to interview

This begins the interview process for the applicant (see Interviewing Applicants).


An applicant can be rejected at any stage during the application process. Rejection types and reasons are provided.

Save application

This changes the applicant's Vacancy Status to Saved. This option saves the applicant to the database and is typically used to flag an applicant that has an excellent profile and may be suitable for other vacancies.

Save and send User Name & Password

This adds to the previous option by also sending the applicant an email with their username and password, informing them their details have been saved to the system.

Forward to email

This can be used to send an ad hoc email to someone in regards to the applicant. When sending this email, the user can select the option to Withhold personal information or the option Do not include attachments/CV to limit the applicant details that are shared with the recipient of the email.


The applicant can be transferred to a different vacancy using this option. While it does transfer the applicant, it does not transfer any vacancy specific information, such as application text and specific screening questions.

Send job offer

When an applicant is progressed to this stage their Vacancy Status is updated to Received job offer.


This option moves the applicant to the employees section of the system, where they are associated with a position and a department and are no longer considered to be a candidates. For more information refer to Employees.

Employment contract

This option sends a PDF document to the applicant containing their specific contract information.

Send letter

This enables the recruiter to write a letter to the applicant. Currently this is limited to letter templates for received and rejected applications. Any letters still need to be manually printed and manually sent via regular mail to the applicant.

Send for panel review This enables the recruiter to send an email to internal/ external persons with a link for them to review the candidates and provide a 1-7 rating and comments. (see Collaborative Rating / Panel Review)

Applicant Progress Options (1).png

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